# PiBnB Logistics Coordinator at Physical Intelligence

- Company: Physical Intelligence
- Role group: Operations
- Location: San Francisco
- Type: FullTime
- Remote: no
- Posted: 2026-09-11
- Status: active
- Apply: https://jobs.ashbyhq.com/physicalintelligence/1922d627-e2bf-4cd9-8c0f-92b919b6324f?ref=companies-hiring.click

## Description

The PiBnB Logistics Coordinator is responsible for making the physical operations behind PiBnB run smoothly.

This person coordinates the many moving pieces required to get a PiBnB location ready for data collection: bookings, props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow PiBnB to operate across more locations with less manual coordination.

This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.

Core Responsibilities

Bookings & Site Coordination

 - Coordinate PiBnB bookings and scheduling.

 - Communicate with hosts or site contacts before, during, and after bookings.

 - Confirm access, timing, site requirements, and any special logistics.

 - Maintain clear visibility into upcoming bookings and readiness.

Props & Site Readiness

 - Coordinate which props and equipment are needed at each location.

 - Ensure props are staged, transported, and available before operations begin.

 - Track missing, damaged, or misplaced items.

 - Coordinate replenishment or replacement as needed.

Transportation & Vans

 - Coordinate vans and transportation required for each PiBnB deployment.

 - Make sure vehicles are available at the right times and locations.

 - Coordinate loading, unloading, and transportation of equipment and props.

Moving & Setup Services

 - Coordinate movers or other external service providers when needed.

 - Provide clear instructions and expectations to vendors.

 - Ensure locations are set up and reset appropriately.

Operational Coordination

 - Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders.

 - Identify logistics problems early and resolve them quickly.

 - Communicate changes clearly when plans shift.

Workflow Improvement

 - Build repeatable processes for recurring PiBnB logistics.

 - Identify unnecessary manual work and opportunities to simplify coordination.

 - Create checklists, trackers, templates, and other lightweight systems.

 - Help PiBnB scale from individually coordinated deployments toward a reliable operating system.

What We're Looking For

The strongest candidates will demonstrate:

 - Organization: Can keep many parallel details straight without dropping things.

 - Anticipation: Thinks ahead about dependencies and potential failure modes.

 - Ownership: Sees something that needs to happen and drives it to completion.

 - Prioritization: Can distinguish an urgent blocker from something that can wait.

 - Communication: Gives clear, concise updates and knows when to escalate.

 - Relationship building: Works effectively with hosts, vendors, operators, and internal teams.

 - Adaptability: Stays effective when plans change or unexpected problems arise.

 - Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier.

 - Attention to detail: Checks that things are actually ready rather than assuming they are.

 - Service mindset: Understands that good logistics makes everyone else's job easier.
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