About Nebius:
Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.
Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.
Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.
The role
The Workplace Coordinator will serve as the central point of contact between employees, visitors, and the office management team. The role covers day-to-day office operations, creating a pleasant and organised work environment, and handling the operational and administrative needs of the organisation. The Workplace Coordinator will be responsible for ensuring the office runs efficiently and that every employee and visitor receives a professional and welcoming experience.
Key Responsibilities
Guest & Entrance Management
Greet and welcome visitors and employees in a professional and friendly manner
Direct visitors to the relevant departments and meeting rooms
Maintain cleanliness and order in the reception and entrance area
Employee Support & Focal Point
Serve as the primary point of contact for employees on all office-related matters
Help employees resolve day-to-day office issues, including workspace needs, facilities, and equipment
Handle incoming and outgoing mail, packages, and deliveries
Ensure clear and timely communication between departments and external parties
Meeting & Office Coordination
Manage meeting room bookings and ensure rooms are prepared for meetings
Assist with meeting logistics: equipment setup, catering, and related arrangements
Manage and order office supplies and food, ensuring the office is always stocked and running smoothly
Administrative & Operational Support
Assist with administrative tasks such as invoice uploads, inventory management, and processing supplier payments
Report maintenance issues (broken furniture, equipment, etc.)
Support internal events, including catering and logistics
Parking & Security Management
Monitor and manage office parking spaces
Coordinate visitor access and enforce security protocols
Key Skills & Experiences
Proven experience in a reception, secretarial, or office coordination role
Excellent customer service skills and ability to interact professionally with a wide range of people
Strong written and verbal communication skills
Strong organisational skills and ability to manage multiple tasks simultaneously
Proficiency in office software (MS Office, email systems, etc.)
Strong attention to detail and organisational skills
Proactive and capable of managing multiple tasks in a fast-paced environment
Ability to maintain confidentiality and adhere to office policies
Additionally nice-to-have:
Previous experience in a corporate or B2B environment
Experience with office management systems or software
Familiarity with office security protocols
Benefits & Perks:
Competitive compensation
Career growth and learning opportunities
Flexibility and ownership
Collaborative and innovative culture
Opportunity to work on impactful AI projects
International environment and talented teams
What's it like to work at Nebius:
Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI
Equal Opportunity Statement:
Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.
Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.
If you need accommodations during the application process, please let us know.